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Terms & Conditions of Sale

  1. Definitions

‘Acceptance of Terms & Conditions’ means the acceptance of these terms and conditions and all of the

specific conditions of Your Booking as set out in the Booking Confirmation Letter.

‘Booking’ means the order placed by You (The Client) to hold Your Event at The Property on the date specified by You at the time of Booking.

‘Booking Confirmation Letter’ means the letter sent to You by Leez Priory confirming receipt of Your Booking Deposit and the details of the Package and any further conditions of Booking which You have committed to.

‘Booking Deposit’ means the payment made by You and specified in the Booking Confirmation Letter to secure the date which You booked to hold Your Event at The Property.

‘Bridesbook’ means the booklet of information provided to you with your Booking Confirmation Letter.

‘Bulk Invoice’ means the invoice raised by Leez Priory for the main goods and services to be charged to You for Your Event day. The Bulk Invoice is subject to amendments when You make changes to Your requirements above the Package and minimum conditions, as set out in Your Booking Confirmation Letter.

‘Leez Priory’ means Leez Priory Ltd T/A Leez Priory.

‘Conditions of Booking’ means the further conditions over and above the Package that You have committed to for Your Event, and which are stated in Your Booking Confirmation Letter.

‘Date of Booking’ means the date You paid a deposit to book The Property for a specified date.

‘Event’ means the event which You have booked The Property for, for You and Your guests, and includes the hire of The Property and provision of goods and services as agreed at the time of Booking.

‘Package’ means the minimum goods and services that You have ordered and will receive at Your Event, as outlined in Your Booking Confirmation Letter.

‘Planning Meeting’ means any pre-arranged meeting between You and Us to be held prior to Your Event to discuss the requirements of Your Event.

‘Reconciliation Invoice/Credit’ means the invoice or credit note that is raised by Leez Priory following Your Event at The Property.

‘The Client’ means both of the persons party to the Booking. Also known as You.

‘The Property’ means the building known as Leez Priory, and its grounds, including all fixtures and fittings.

‘Us’ means Leez Priory Ltd T/A Leez Priory.

‘Venue Charge’ means the charge to You for the exclusive use of The Property and grounds for Your Event.

‘We’ means Leez Priory Ltd T/A Leez Priory.

‘You’ means both of the persons party to the Booking. Also known as The Client.

‘Your’ means associated to or belonging to You.

 

 

 

  1. Terms and Conditions
    • These Terms & Conditions, along with any specific Conditions of Booking as set out in Your Booking Confirmation Letter, represent a contract between Leez Priory and You. No variation to these Terms and Conditions or to any Conditions of Booking set out in the Booking Confirmation Letter shall be binding unless agreed in writing between an authorised representative of Leez Priory and You. If there is any inconsistency between these Terms and Conditions and the terms set out in the Booking Confirmation Letter, the Booking Confirmation Letter shall prevail to the extent necessary to remove the inconsistency.
    • Please be aware that in order to comply with consumer law, we do offer a 14 day cooling off period, beginning the date of your booking confirmation letter. During this 14 day period you have the right to change your mind, end the contract and receive a full refund of any sums you have already paid to us. However, please note that in some circumstances we may deduct sums from your refund to cover the cost of services we have already provided to you.
    • If a court finds part of this contract illegal, the rest will continue in force. Each of the paragraphs of these terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.

 

  1. Bookings

By paying your Booking Deposit you agree that these Terms and Conditions and any Conditions of Booking set out in the Booking Confirmation Letter apply to the contract between us.

3.1 The Booking Deposit also represents an initial payment against the final cost of Your Event.

  • The Booking Deposit is non-refundable and non-transferable.

 

  1. Payment

Unless otherwise agreed by Us in writing, you will make further payments in respect of Your Booking as follows:

 

4.1 For Events booked less than 6 calendar months in advance from date of Booking:

4.1.1 Payment 2. Subject to clause 4.1.3, a further deposit representing 50% of the Package price or the remaining balance of the Venue Charge, as stated in Your Booking Confirmation Letter, payable 2 calendar weeks following payment of the Booking Deposit. Payment 2 is non-refundable and non-transferable.

4.1.2 Payment 3. Subject to clause 4.1.3, the outstanding balance of all invoices generated in accordance with Your final requirements, payable no later than 21 days prior to the date of Your Event.

4.1.3 Please note: where the date referred to in clause 4.1.2 falls before the date referred to in clause 4.1.1, You will pay the entire balance of all sums due for Your Event no later than 21 days prior to the date of Your Event.

 

4.2 For Events booked 6 calendar months in advance, up to 8 calendar months in advance from date of Booking:

4.2.1 Payment 2. A further deposit representing 50% of the Package price or the remaining balance of the Venue Charge, as stated in Your Booking Confirmation Letter, payable no later than 6 calendar weeks following payment of the Booking Deposit. Payment 2 is non-refundable and non-transferable.

4.2.2 Payment 3. The outstanding balance of all invoices generated in accordance with Your final requirements, payable no later than 21 days prior to the date of Your Event.

 

4.3 For Events booked more than 8 calendar months in advance, up to 15 calendar months in advance from date of Booking:

4.3.1 Payment 2. A further deposit representing 50% of the Package price or the remaining balance of the Venue Charge, as stated in Your Booking Confirmation Letter, no later than 2 calendar months following payment of the Booking Deposit. Payment 2 is non-refundable and non-transferable.

4.3.2 Payment 3. The outstanding balance of all invoices generated in accordance with Your final requirements, payable no later than 21 days prior to the date of Your Event.

 

4.4 For Events booked more than 15 calendar months in advance from date of Booking:

4.4.1 Payment 2. A further deposit representing 50% of the Package price or the remaining balance of the Venue Charge, as stated in Your Booking Confirmation Letter, no later than 13 calendar months prior to the date of Your Event. Payment 2 is non-refundable and non-transferable.

4.4.2 Payment 3. The outstanding balance of all invoices generated in accordance with Your final requirements, payable no later than 21 days prior to the date of Your Event.

 

4.5 Payments can be made by debit card or bank transfer. Credit card payments will be subject to a card handling fee, which You will be notified of prior to payment.

 

  1. Damage Deposit
    • All Bookings are subject to a damage deposit of £600.00. This sum will be added to Your Bulk Invoice and will be held on account to be utilised in the event of incidental damage caused by You or Your guests or in the event of any lost/stolen items following your event. Should The Property suffer any excessive damage over the value of this damage Deposit, We reserve the right to charge the outstanding balance to the payment card which the Booking Deposit was paid. Any unused element of the damage deposit will be offset against charges that You may incur for on-the-day purchases. Please see section 6.

 

  1. Final Payment/Repayment

6.1 Following Your Event a Reconciliation Invoice/Credit will be raised by Us to take account of final charges for goods/services taken on the day of Your Event, and to refund You for paid goods/services outside of Your Booking conditions that were not consumed/used on the day of Your Event.

6.2 Where no damage has been caused to The Property a refund of the damage Deposit, as set out in section 5, will be included on the Reconciliation Invoice/Credit.

6.3 Where the Reconciliation Invoice/Credit results in a repayment to be made to You by Us, repayment will be made by bank transfer within 14 days following Your Event. Where the Reconciliation Invoice/Credit results in payment due to Us by You, You agree to make payment within 14 days of the Reconciliation Invoice/Credit date.

 

 

 

  1. Provision of Catering

7.1 Due to health and safety implications the provision of outside catering is not permitted on The Property under any circumstances. This includes but is not limited to chocolate fountains, ice-cream carts, confectionary stands, seafood stands, roasted chestnut stands and some edible favours. Exceptions to this clause are set out in clauses 7.2 and 7.3.

7.2. Provision of Your choice of non-cheese containing wedding cakes from a reputable supplier is permitted.

7.3 The provision of pre-prepared baby food is permitted for babies under the age of 2 years, and the waiting staff at Leez Priory will heat baby food and bottles for You and Your guests within reasonable limit. If however, the demand is unexpectedly high and we consider that it may impact on the smooth running of food service, an appropriate service charge will be added to the Reconciliation Invoice/Credit following the Event.

7.4 Please note that all meals must be provided and charged accordingly for each day-attending guest and each evening-attending guest.

 

  1. Final Numbers/Requirements

8.1 To assist with the preparation of the Event, final guest numbers and other requirements will be calculated by Us based on information gathered leading up to the Event, from correspondence between You and Us, and in conjunction with the specific conditions of Your Booking, as set out in Your Booking Confirmation Letter. Such information can be amended up to 21 days prior to the event. After this time variances requested by You cannot be guaranteed and refunds will not be made.

 

  1. Overnight Accommodation
    • Where accommodation has been booked, and where such accommodation is not a condition of Your Event, We are unable to accept cancellation where cancellation is requested within 21 days prior to Your Event.

 

  1. Fireworks

10.1 Fireworks are permitted on the grounds of The Property, but due to Health & Safety requirements and environmental considerations – including regard to pollution & noise control – only the approved supplier/s as set out in the Bridesbook may be engaged for this.

 

  1. Disco

11.1 We are pleased to provide a resident DJ, inclusive of disco equipment for Your Event. Please note that the provision of an external DJ and equipment is not permitted.

 

  1. Drinks on Licensed Premises

12.1 Provision of both alcoholic and non-alcoholic drinks from outside of The Property, by You or Your guests, is not permitted under any circumstances. If there are reasonable grounds to believe guests are consuming drinks purchased from anywhere other than The Property We reserve the right to levy a charge of up to £600.

12.2 For the avoidance of doubt, corkage is also not permitted.

 

  1. Duration of Party

13.1 All Bookings are accepted on the agreement that the latest finish time of Your Event will be at midnight (unless agreed otherwise in writing in advance).

 

  1. Prohibitions

14.1 Due to safety regulations the use of some equipment is not permitted. This includes but is not limited to Chinese lanterns and bouncy castles.

14.2 In order to ensure that The Property remains in the best possible condition at all times, the attachment of banners, posters etc to any part of The Property is not permissible, unless We specifically agree in writing.

14.3 Due to fire regulations, unguarded naked flames will not be permitted within The Property. However, candles shielded by glass globes are acceptable.

14.4 In accordance with the law, smoking is not permitted in any inside place within The Property and We reserve the right to levy a charge of up to £600 if there is evidence of smoking inside the premises. You will also be liable to a further charge to cover costs incurred to rectify any such damage caused by You or Your guests as a result of smoking inside The Property.

14.5 Please note that food and drink is not allowed on the dance floor under any circumstances.

 

  1. Cancellations

For the avoidance of doubt, in relation to this specific clause (15), Your Event is deemed as commencing at 9am on the date of Your Event.

15.1 Cancellation of Your Event Booking will be acknowledged by Us under the following circumstances:

15.1.1 You request cancellation in writing to Leez Priory.

15.1.2 You verbally request cancellation to the Venue Manager or Sales Manager of Leez Priory (You will receive confirmation of Your cancellation in writing from Us).

15.1.3 You fail to attend Your Planning Meeting without notifying Us in advance of your non-attendance.

 

Where cancellation is acknowledged 90 days or less prior to the date of Your Event, You will be liable for the following cancellation charges:

15.1.4 – 90 to 21 days’ notice:    

65% of the value of the Package and additional conditions of booking or 65% of the total combined value of the Venue Charge and additional costs and conditions of booking, as set out in Your Booking Confirmation Letter.

15.1.5 – Less than 21 days’ notice:         

75% of the value of the Package and additional conditions of booking or 75% of the total combined value of the Venue Charge and additional costs and conditions of booking, as set out in Your Booking Confirmation Letter.

15.1.6 – Less than 5 days (120 hours) notice:

100% of the value of the Package and additional conditions of booking or 100% of the total combined value of the Venue Charge and additional costs and conditions of booking, as set out in Your Booking Confirmation Letter.

15.2 Please note that deposits already paid against Your Event will be offset against Your cancellation charge.

 

  1. Insurance

16.1 Any activities not provided by Leez Priory must be fully insured for all relevant insurances, and proof of such insurances are required by Us.

16.2 Whilst it is not a contractual requirement, We strongly recommend that a suitable insurance policy is effected by You covering, as a minimum, public liability and cancellations in relation to Your Event.

 

  1. Liability

17.1 Leez Priory does not accept liability for any loss or damage caused to any property and personal effects belonging to You, Your guests or any supplier of goods or services whom You have brought to The Property, unless it is as a result of negligence on the part of Leez Priory or its employees and such damage or loss was reasonably foreseeable.

17.2 You will be liable for any damage caused to The Property as a result of negligence by You or Your guests.

17.3 Food and drink is not allowed on the dance floor under any circumstances. Leez Priory does not accept liability for any loss or damage to property or for any personal injury as a result of the breach of this condition. Leez Priory will take reasonable steps to bring this prohibition to Your guests’ attention on Your Event day but it is ultimately Your responsibility to ensure Your guests are aware of this.

17.4 Please note that it is Your responsibility to arrange for the attendance of a Registrar to carry out Your wedding ceremony/civil partnership.

 

  1. Provision of Wi-Fi

18.1 We provide free wireless internet (Wi-Fi) in designated reception area(s) for the convenience of You and Your guests.

18.2 By using this Wi-Fi, You agree that Your party are bound by our terms- if You are not prepared to take responsibility for Your party’s usage, please let Us know in advance and We will disable the Wi-Fi connection.

18.3 Our terms are simple-

18.3.1 Act lawfully– no user should act in any way that could be unlawful or encourage others to act unlawfully.

18.3.2 Act responsibly – no user should undertake actions that are harassing, defamatory, threatening, obscene, abusive, racist, sexist, offensive or otherwise objectionable or inappropriate.

18.3.3 Act reasonably – no user should use the Wi-Fi in any way that may affect the running of the Wi-Fi or network or other technology connected to it (for example, other Wi-Fi users’ devices).  In particular, they should not upload or download very large files and should ensure all devices are protected by up-to-date anti-virus software.

18.3.4 We don’t charge You for using the Wi-Fi so You accept that sometimes, for technical or operational reasons, it may not be available.

18.3.5 You are responsible to Us for any damage, losses, costs or expenses suffered by Us arising out of any breach of these rules by Your party (for example, if any of Your party use the Wi-Fi for copyright infringement or to commit a criminal offence).

 

January 2017

 

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LEEZ PRIORY
Hartford End, Great Leighs, Chelmsford CM3 1JP
Telephone: 01245 362 555
Email info@leez-priory.co.uk

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